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70-343 - Managing Projects with Microsoft Project 2013 - Dump Information

Vendor : Microsoft
Exam Code : 70-343
Exam Name : Managing Projects with Microsoft Project 2013
Questions and Answers : 101 Q & A
Updated On : April 24, 2019
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70-343 Questions and Answers

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70-343 Managing Projects with Microsoft Project 2013

Study Guide Prepared by Microsoft Dumps Experts

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70-343 exam Dumps Source : Managing Projects with Microsoft Project 2013

Test Code : 70-343
Test Name : Managing Projects with Microsoft Project 2013
Vendor Name : Microsoft
Q&A : 101 Real Questions

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Microsoft Managing Projects with Microsoft

Microsoft venture overview 2019 | Real Questions and Pass4sure dumps

  • Integrates neatly with different Microsoft tools
  • respectable choice for organizations the usage of workplace 365
  • most effective for better groups
  • a lot of reporting alternate options
  • A computing device application that may support clients create and control tasks the usage of the general Microsoft office Ribbon interface.

    Microsoft venture is the traditional assignment administration application that is definitely unto itself for the reason that it is so unlike most of the competition, which is essentially net based. assignment, meanwhile, is all in regards to the desktop, and is part of the prolonged office suite. looking at assignment, you are automatically reminded of Excel, with its spreadsheet-like assignment entry bar and a well-known green tone.

    at the beginning, project may additionally look overwhelming – certainly, it has simply as many options as different office items. once you get the basics down, despite the fact, it’s exceptionally effortless to take into account, with a wealth of interfaces including timeline, Gantt charts, calendar, and board views. venture also has a partner net app – like many workplace apps – however the primary interaction is the desktop, which can also now not enchantment to smaller, net-concentrated groups.

  • laptop app and web app
  • Very costly in comparison to other options
  • commonplace Microsoft office seem and consider
  • what is Microsoft challenge?

    loads of the customary alternatives for task administration utility are net apps that you entry within the browser. Yet Microsoft is still making a desktop edition of Microsoft venture, which is ultimate for clients who opt for a extra average method. project does have an internet app like the others, however the leading center of attention (as with many Microsoft products) is an workplace application that runs on the desktop.

    Microsoft project first debuted in 1984, making it the oldest venture management device we’ve looked at. It’s also officially part of workplace, although you received’t find it on the workplace 365 landing web page in view that it’s geared in opposition t companies and different big businesses.

    If up unless this point you’ve been organizing your initiatives in an Excel spreadsheet, then undertaking may be a less complicated transition than whatever thing that is purely internet based mostly, corresponding to Asana or Trello. mission is a whole lot greater expensive, despite the fact, with slender pricing options – the lowest tier, for example, begins at $30 per user, per thirty days.

    in this e-book:

    Microsoft undertaking facets

    the primary thing you note for those who open a clean Microsoft task document is that it shares loads of “DNA” with different Microsoft office products. on the suitable is the popular workplace Ribbon, with menu alternatives geared towards challenge administration equivalent to assignment, resource, and record. in opposition t the backside, you see a grid for getting into initiatives that is awfully paying homage to Excel. however that’s where the similarities end, as mission is all about managing your team’s efforts with Gantt charts, resource allocation, milestones, and a wealth of reporting options.


    one of the crucial advantageous points in venture has to be the auto-scheduling function. venture expects you to outline your projects in a definite way with summary projects, adopted by using sub-tasks, in addition to milestones. once you’ve entered the scope of your challenge and described time frames on your initiatives, auto-scheduling can instantly plan a calendar for your whole projects. You could enter your own dates manually, but auto-scheduling offers a more manageable circulate on undertaking’s timeline and Gantt chart views.

    Microsoft Project Kanban

    Microsoft Project Kanban

    Board view

    Microsoft challenge has a Kanban card and board view that is attainable by way of project > View > task Board. via default, it offers four predetermined columns: no longer began, next up, In development, and done. you could additionally add new columns to suit your business’s workflow, rename the default columns, or delete them altogether. Like other Kanban boards, this is a drag-and-drop interface. you can also create projects correct from this interface, in addition to add key assistance corresponding to materials and notes.

    Notes and attaching info to tasks

    Like many different project administration tools, that you can add notes and connect information to your initiatives in challenge. however in proper Microsoft fashion, it uses annoyingly special terminology. Double-clicking on the tips mobilephone on any assignment calls up a small assignment advice window with six tabs. under the Notes tab, clients can jot down small wealthy text notes about the assignment. during this section there’s additionally an Insert Object alternative, which is where which you can connect a be aware document, Excel spreadsheet, PDF doc, graphic file, and so on. it would be an awful lot less complicated to remember if this choice turned into just referred to as “connect,” but like many other Microsoft items, project has its legacies to be aware of.


    forget about sub-initiatives – Microsoft venture lets you embed tasks inside initiatives. this is a pleasant choice for any individual who must create a grasp file to song assorted connected initiatives. when you’ve linked a sub-undertaking to a master task, you can make adjustments to the previous interior the latter. additionally, any adjustments you are making inside the sub-undertaking file might be reflected in the master task. It’s a handy characteristic for getting a high-stage view of your projects.

    Microsoft task Video Overview: assignment management in action

    This third-birthday party video presents an excellent overview of how Microsoft project works, including developing new initiatives, adding tasks, and viewing reviews.

    Microsoft venture Pricing

    Microsoft challenge is not available as a free edition, which isn’t miraculous given how very few workplace applications are (retailer for essentially the most universal ones). As we mentioned earlier, pricing starts at $30 per person, per thirty days for mission on-line knowledgeable.  This pricing tier supports crew member collaboration, the potential to put up timesheets, the laptop app, net app, and cloud saves.

    The subsequent tier is challenge on-line premium for $55 per person, per 30 days. This pricing tier provides superior analytics, a standardized procedure for capturing and evaluating project ideas, useful resource allocation optimization, and portfolio reviews.

    there is also a project online essentials alternative for $7 per person, per month; besides the fact that children, this option is an add-on for on-line skilled and online top rate subscribers who want to add team members that simplest have entry to the Microsoft assignment net app.

    All pricing plans are billed annually.

    Microsoft also sells undertaking as an on-premise solution, starting at $620 per notebook for undertaking usual, which lacks any on-line collaboration. project professional begins at $1,030 per computing device and does guide on-line collaboration, in addition to collaboration over Skype for enterprise. There’s also venture Server, which doesn’t put up a group rate and adds advanced analytics, as well because the standardized capture and evaluation procedure mentioned with challenge online top class.

    Microsoft challenge assessment Verdict

    There’s no doubt that Microsoft challenge is a very in a position application with all of the elements required for undertaking administration. That spoke of, this likely isn’t the optimum alternative for smaller, nimbler teams.

    first of all, it’s very staid in its seem to be and think due to the fact that it’s a pure workplace product. it's absolutely characteristic wealthy to the aspect of being overwhelming, nonetheless it hides all that dynamism at the back of the normal office exterior. comfortably put, that you would be able to discover a long way simpler and more welcoming interfaces to manipulate initiatives for smaller and mid-sized teams.

    Secondly, assignment doesn’t have low priced tiers, making this product out of reach for some – though to be fair, it doubtless should still be compared to the upper tiers of other venture management equipment, which disguise key elements at the back of bigger priced choices.

    if your business is already highly invested in Microsoft workplace, then project is a natural extension of that funding. but if you’re not attracted to office, then undertaking is not an awesome alternative for you – even with how feature rich it might possibly be.

    About our links

    by means of clicking to evaluate, you’ll acquire charges from a lot of suppliers, tailor-made to the wants of your business. if you enter right into a contract with a issuer, we may additionally acquire a price for the introduction. This helps to give free assistance and reviews. It carries no additional cost to you, and doesn’t have an effect on our editorial independence.

    Microsoft's part Goes With the Chromium stream | Real Questions and Pass4sure dumps

    Microsoft on Monday launched the first Dev and Canary channel builds of the next version of Microsoft part, which is in accordance with the Chromium open supply assignment.

    The company ultimate year revealed that it became remodeling its side browser to be in response to Chromium. Now the latest developments are in a position for early testers and adopters on a few models of windows and macOS. to date, youngsters, no support is available for Linux.

    the new Microsoft area builds can be found through preview channels known as "Microsoft side Insider Channels." the primary two Microsoft facet Insider Channels, Canary and Dev, are available for all supported types of windows 10, with more platforms coming soon.

    Microsoft will replace the Canary channel daily and the Dev channel weekly. that you can set up the brand new facet builds from dissimilar channels side-by-aspect for trying out. each has its own separate icon and name.

    Microsoft uses the Canary channel to validate trojan horse fixes and examine brand new points. The Canary channel offers the bleeding-edge, most up-to-date builds. The Dev channel construct has gone through a little bit more testing however continues to be relatively sparkling.

    The Dev channel offers the premiere build of the week from the Canary channel according to consumer feedback, automatic look at various effects, efficiency metrics and telemetry. It gives the newest development version of Microsoft edge as an everyday driver.

    The company later will introduce Beta and solid channels to supply tremendously extra reliable releases. those extra developed releases will supply companies and IT execs lead time to delivery piloting the subsequent edition of Microsoft facet.

    Microsoft will now not trade the current installed version of Microsoft aspect yet. it will continue to work side via aspect with the builds from any of the Microsoft facet Insider Channels.

    The browser improve isn't likely to draw more users to the retooled edge browser than dedicated Microsoft consumers, suggested Charles King, principal analyst at Pund-IT.

    "it's especially true due to the fact Microsoft is disabling lots of the functions integrated with Google apps and tools," he informed LinuxInsider.

    Logical next Step

    Microsoft's choice to undertake the Chromium open supply task in the building of its new part browser on the desktop is a logical step within the company's efforts to develop into extra embedded with open source expertise. The side browser has been struggling.

    the new building road map is according to a microservices/componentized approach, in keeping with the company. Microsoft's aim is to create stronger internet compatibility for its customers. It also goals to cut back fragmentation of the net for all net developers.

    Rebuilding the facet browser round Chromium reinforces Microsoft's dedication to open source. Its application engineers have all started making contributions back to Chromium in areas involving accessibility, touch and ARM64.

    The business plans to proceed working in the present Chromium project rather than making a parallel assignment. The Microsoft group is working directly with the groups at Google.

    or not it's no longer likely that Microsoft's elevated involvement with open supply will provide the enterprise any competitive area, King followed.

    "I are expecting them to characteristic much as any contributor. it be less of an argument nowadays than it would be if Steve Ballmer had been nevertheless Microsoft's CEO," he talked about.

    different good options lacking

    Microsoft was confronted with a kind of "if you cannot beat them, be a part of them" cases, in accordance with King. That may have figured into the Chromium choice.

    "As a technology involves dominate on-line features and interactions, developers focal point on optimizing sites and apps for it. To make certain that valued clientele have surest on-line experiences, companies undertake those dominant technologies," he cited.

    it really is the latest condition with Chromium. sarcastically enough, Microsoft as soon as become in the same condition with its cyber web Explorer expertise, King recalled.

    Rebuilding the side browser on Chromium is a superb stream on Microsoft's half, said Cody Swann, CEO of Gunner know-how.

    "here is going to be an incredible charge saver for Microsoft," he instructed LinuxInsider. The enterprise "can truly reassign or unencumber a ton of engineers who were given to a losing effort to begin with."

    Revised technology

    The area browser will vary in a few key areas from the existing open source Chromium task that Google at the start developed. lots of the heavy-obligation changes will be hidden beneath the hood.

    On the technical underbelly, Microsoft is engaged on changing its EdgeHTML rendering engine with Chromium's Blink. Microsoft also is changing its Chakra JavaScript engine with Chromium's V8.

    Microsoft is replacing or turning off greater than 50 Chromium functions in facet. Some of these encompass Google-specific features like Google Now, Google Pay, Google Cloud Messaging, Chrome OS equipment administration and Chrome Cleanup. Others contain present Chromium capabilities comparable to advert blockading, spellcheck, speech input and Android app password sync.

    In moving from Google-based features to its own ecosystem, Microsoft is constructing into its new area browser aid for MSA (Microsoft money owed) and Azure lively listing identities for authentication/single signal-in.

    Microsoft also is integrating different Microsoft-primarily based capabilities, equivalent to Bing Search; home windows Defender SmartScreen for phishing and malware insurance policy; Microsoft recreation Feed provider for synchronizing information across aspect preview builds and across edge on iOS and Android; and Microsoft information.

    Bringing more to the aspect

    Microsoft plans to build help for PlayReady DRM into its new edge browser platform. side supports each PlayReady and Widevine.

    additionally within the works are additional features integration and single sign-on capabilities that possibly will aid a widening deployment of Microsoft-based mostly choices.

    Microsoft is planning to construct in additional than just cosmetic design adjustments to the Chromium browser, however. The intent is to prevent giving the new side a distinctively Chromium seem to be and suppose.

    besides the fact that children, business officers have talked about the consumer interface aren't a priority unless extra along in the procedure.

    execs and Cons

    On the plus facet, clients typically have superior experiences with optimized tools and applications. On the terrible, the circumstance entrusts lots of energy to individual agencies, stated King.

    "sites that are not optimized for dominant tech also are inclined to operate extraordinarily poorly compared to people who are. That outcomes in a two-tier internet of sorts, which is among the causes Mozilla developed Firefox," he pointed out.

    There is not any draw back to Microsoft switching to the Chromium platform in Swann's view.

    "Microsoft has been loss of life a sluggish demise within the browser wars considering the fact that Firefox turned into launched," he talked about, "and that they're basically just dropping by the wayside."

    Jack M. Germain has been an ECT information community reporter for the reason that 2003. His leading areas of focus are enterprise IT, Linux and open supply technologies. He has written a large number of reviews of Linux distros and other open supply software. e mail Jack.

    Microsoft has a plan to clean up its overlapping task-administration services | Real Questions and Pass4sure dumps


    As Microsoft watchers be aware of all too well, Microsoft has loads of products and services that present equivalent and infrequently overlapping facets. from time to time there are such a lot of an identical products that Microsoft needs to create diagrams about which product to use when. nonetheless it seems like the a variety of Microsoft groups working on undertaking monitoring/management apps and features may well be getting their act together. 

    additionally: What makes Microsoft tick? reported this week that Microsoft is working to remove its Dynamics 365 project carrier Automation (PSA) product from the company functions portfolio. The plan -- according to information from partners who've allegedly considered the latest Dynamics 365 pricing and licensing slide decks -- is to combine PSA with Microsoft mission and assignment online.

    "PSA and venture on-line are merging into a brand new project management device to be called 'undertaking service,' Steve Mordue, aMicrosoft business purposes Most beneficial expert (MVP) and Dynamics 365 accomplice Advisory Council member, demonstrated to me after I requested about this.

    I also requested Microsoft officers for more assistance about this. No note back thus far. 

    replace (March 11): A Microsoft spokesperson provided the following remark: "Microsoft can ascertain that Dynamics 365 for task service Automation's capabilities should be disbursed into the new undertaking service and Dynamics 365 for sales to deliver a deeply built-in event for consumers."

    project online has been a part of the office 365 line-up for the past a number of years. undertaking provider Automation joined the Dynamics 365 line-up (alongside field service) in 2016, following Microsoft's FieldOne acquisition in 2015, as MSDynamicsWorld referred to.

    At Ignite last 12 months, Microsoft officials outlined plans for the brand new Microsoft assignment provider, which would encompass challenge-administration and take skills of the commonplace facts capabilities for Apps platform. common facts provider for Apps is truly XRM, Microsoft's "the rest relationship management" platform for writing line-of-company purposes) now working on appropriate of Azure.

    As TechRepublic mentioned recently, the task provider already is available and people with a assignment on-line subscription can see "venture home," the net portal for creating and managing initiatives. TechRepublic also says "a future update" will connect the mission laptop app to the new task carrier and "at some factor," Microsoft Planner plans will seem right here, as well. (Microsoft has an entire other sturdy of planning and note-taking apps that are not linked with Planner and/or its undertaking carrier. at the least no longer right now....)

    There are three announced capabilities & experiences in new assignment carrier: domestic, Roadmap, and the brand new assignment administration adventure. while domestic and Roadmap can be found these days, clients can beginning new projects within the new venture carrier most effective when the brand new venture management experience is purchasable later this calendar 12 months.

    ought to study

    replace (March eleven): right here's the latest on Microsoft's undertaking counsel: "mission online provider, also referred to as assignment web app, will continue to get hold of key efficiency & safety advancements. whereas these new features will turn into our simple undertaking administration functions over time, customers who are already the use of challenge online can continue to achieve this with confidence," a spokesperson pointed out.

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    Managing Projects with Microsoft Project 2013

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    Five free Microsoft Project alternatives | real questions and Pass4sure dumps

    If you're supporting a small organization with an even smaller budget, consider one of these free software management solutions.

    Poor planning is the root of most project failures and interestingly, the smaller the project, the less scrutiny the plan gets! If you're managing projects, execution will benefit from tight tracking. Unfortunately, proprietary software is usually expensive or ransomed via subscription fees.

    If you're supporting a small organization with an even smaller budget, consider one of these free software management solutions. At the end, you'll find a short list of feature comparisons (Table A). All five are desktop applications for Windows, although some are compatible with Mac OS and Linux. Be sure to read all licensing agreements to make sure you meet all requirements.

    This article is also available as TechRepublic Screenshot Gallery.

    Five Apps 1: ProjectLibre

    ProjectLibre (previously known as OpenProj) is open source project management software that openly bills itself as a replacement for MS Project. (Cheeky!) It's compatible with MS Project 2003, 2007, and 2010, and Linux, MacOS, and Windows, so it covers almost everybody. It also supports several languages.

    Figure A shows its similarities to MS Project. Creating dependencies and resources is easy and intuitive (mostly). Whether you're input or interface oriented, you'll find projects easy to set up and maintain. Gantt view calculates and displays your project's path visually by default. Durations and task dependencies work as expected and for the most part, finding the options you use most will be easy.

    Figure A a702FigA.JPG Enter a project's tasks in WBS view.

    You can easily print or preview this window and you can print to a PDF file, but you'll probably rely more on Reports view, shown in Figure B. The defaults are reasonable and easily customized. The result is low-frills reporting that you can use to document your project or share with others.

    Figure B b702FigB.JPG


    Simple reports are easy to customize.

    This program lives up to its hype. Its only negative is its lack of user documentation, but it does have an active online community.

    2: GanttProject

    GanttProject's claim to fame is simplicity and if you specify during installation, as shown in Figure C, it will open MS Project files. It's free and supports versions for Windows, Mac OS X, and Linux. Customizing Gantt view, shown in Figure D isn't as easy as it could be, but it's easy enough. Dependencies are easy to create and display, similar to MS Project and ProjectLibre. Its reporting options are impressive, but it doesn't support costing features.

    Figure C c702FigC.JPG


    Open MS Project files with GanttProject. Figure D d702FigD.JPG


    Gantt view displays a list of tasks and their details. 3: ToDoList

    For simplified and flexible task management, ToDoList can't be beat. It's not a full-blown project management application, but it's perfect for keeping smaller projects on task. Figure E shows the main window where you'll enter tasks. You can add and delete options, to suit your working needs. Calendar view, shown in Figure F offers a day-by-day accounting. Using XML style sheets, you can customize reports. Online documentation isn't comprehensive, but it's a reasonable start.

    Figure E e702FigE.JPG


    Enter tasks in the main window. Figure F f702FigF.JPG


    View tasks in Calendar view. 4: 2-plan Project Management Software

    Everything that ToDoList isn't, 2-plan Project Management Software is. It's the enterprise version you might need if your organization is larger and you juggle several projects at once. Figure G shows two projects with 2-plan's high-end perspective. It comes with a serious learning curve. Consider 2-plan for enterprise-level project management. Figure H shows the addition of a new milestone.

    Figure G g702FigG.JPG


    2-plan supports multiple projects. Figure H h702FigH.JPG


    Use milestones to manage high-end tasks.

    You can download a desktop version for Windows, Mac OS X, and Linux. Windows systems also need a Java Runtime Environment. 2-plan supports English and German versions. If team members need mobile access, consider 2-plan Team, which you can use to access projects via a mobile phone.

    5: Open Workbench

    Open Workbench isn't as intuitive right out of the box as other offerings in this list and it's strictly a Windows app. You can create milestones, and assign tasks, resources, and dependencies. You can also track and compare budgetary allowances. It all works, but the learning curve is steeper than the others. The interface isn't friendly or as intuitive as most of us have come to expect. For instance, adding a dependency takes a bit of discovery, as you can see in Figure I. Fortunately, the interface is interactive, so you can avoid most of the menu hunting and right-clicking. You'll probably spend most of your time in Gantt Chart view, shown in Figure J.

    Figure I i702FigI.JPG


    Adding a dependency requires a new dialog box. Figure J j702FigJ.JPG


    Enter tasks and assign dependencies using Gantt Chart view.

    Another difference (or advantage depending on your perspective) is its emphasis on resources rather than duration. This behavior might be just what you need. Once you're familiar with the interface, you'll find a robust set of tools. Because of the learning curve, it's best suited for larger projects, but it does offer a lot, for free.

    Table A: Feature comparison (opinion) with 1 being the lowest and 3 being the highest rating. ProjectLibre GanttProject ToDoList 2-plan Open Workbench Tasks 3 2 2 2 3 Scheduling 3 3 2 2 3 Resources 3 3 NA 2 2 Reports 2 2 2 2 2 Costs 2 NA 1 2 3 RBS Yes Yes NA Yes Yes WBS Yes Yes Plug-in Yes Yes MS Project compatibility Yes Yes Yes Yes Yes

    Catholic Health Initiatives Enhances Project Management & Visibility with CA Technologies | real questions and Pass4sure dumps


    CHI operates 87 hospitals, two community health organizations, two nursing colleges, home health agencies, and long-term care, assisted living and residential facilities in 17 states. In 2013, CHI provided nearly $762 million in charity care.


    CHI needed to enhance project management and improve enterprise visibility. Because CHI project managers use Microsoft Project, that software had to be integrated with CA Project & Portfolio Management, which CHI already used for time tracking.


    CA Services consulted with CHI to evaluate technical and adoption issues, make recommendations and identify best practices. The solution entailed a variety of custom training, including CA Productivity Accelerator.


    In addition to time tracking, CHI now uses CA Project & Portfolio Management for resource management, portfolio management, cost tracking, and project and portfolio visibility, increasing efficiency and cost controls to the extent that CHI has expanded its use beyond IT.

    Project Management with Office 365: You've Got Options | real questions and Pass4sure dumps

    project management map

    Microsoft has a long history of providing on-premises and desktop-based project management software. With the advent of Office 365, Microsoft progressively moved more and more of the project capabilities to the cloud with new additions announced regularly, such as the recent announcement of Office 365 Planner. This article covers all of the project management tools and features available in Office 365. 

    You’ll notice a significant overlap in capabilities with the various components. As always, choosing the right tools for your organization will have to be based on the tool's capabilities and your business needs.

    Excel 2013

    According to an InformationWeek Analytics survey, 82 percent of surveyed companies use Microsoft Excel for managing projects. The tabular cell-based data entry of Excel make it a natural for project management. With it, project managers can easily create sophisticated formulas for managing workloads and calculating latency and slack. Microsoft introduced SharePoint integration with Excel several years ago and the Excel integration capabilities in SharePoint Online and Office 365 is getting tighter.  

    Project Templates

    Several project management templates are available out of the box with Excel 2013. When you create a new Excel document you can choose one of the Project Templates or go to the Microsoft Office site to download one of the templates from the community.

    Selecting a project management template is easy:

  • Open Excel 2013
  • Type "Project Management" in the Search for Online Templates search bar
  • Select the template that works for you
  • Excel Project Templates

    Sharing the Project Plan

    You have a few options to share your Excel project plan after it's created.

    Sharing Excel Project Plan

    Invite People
  • Save the Project Plan to OneDrive and invite your team to view the plan, or
  • Use the save option to save the plan to OneDrive. Remember, OneDrive allows you to share the document with your team members or external users
  • This will allow you to update the plan while giving the team a location to see the progress.
  • Send Project Plan via an attachment in Email
  • This is not the optimal approach as you’re essentially creating multiple copies of the plan, making it difficult to manage over time
  • Send Abode PDF for Sharing and Commenting via an email attachment
  • Again, this approach may be difficult to manage over time as it will have multiple copies of the plan in circulation
  • Present Online
  • Create a Skype for Business meeting and share the Project Plan
  • Send by Instant Message
  • Open a Skype for Business session with a team member and attaches the Project Plan to the conversation
  • Using Excel 2013 as a Project Management tool is pretty simple and will give you basic task management capabilities. 

    Microsoft Project

    Microsoft Project 2013 allows project managers to focus on task management with dependencies, milestones, resource scheduling and loading, Gantt charting, and detailed resource reporting. The desktop tool has gone through several iterations over the years. Although Microsoft Project Desktop is not part of the Office 365 Office suite of tools, the 2013 version enhanced the collaboration integration into the platform. You can purchase Project Pro for Office 365, which gives you the Microsoft Project desktop application, but more on that later.

    Syncing MS Project with SharePoint Online

    MS Project offers similar options for sharing plans with your team as the Excel options described above. It also gives the option to synchronize your plan to a SharePoint online site. With this, you now have access to all of the built-in collaboration capabilities in SharePoint to enhance your project delivery capabilities.

    To Sync your project plan, click on the save, save as, or share menu on the back panel.

    syncing a project with Sharepoint

    Again, you have options when saving a project plan:

  • Sites: Sync your plan with a SharePoint document library or folder. You choose the location where the plan will be saved
  • OneDrive: Save the project plan to a OneDrive location. Remember: your team members will have to have Project on their desktop to open and view the plan
  • Computer: Save the Project Plan to a location on your local pc or a shared drive
  • Sync with SharePoint: Sync your project plan with a new SharePoint site (the site will be created for you) or select an existing SharePoint site
  • Syncing the plan to a new site

    When you select sync with SharePoint, Project will create the new site for you at the address you provide. Remember — you’ll need permissions to create sites in SharePoint to make this work. If you don’t have the rights, have your Admin create the site for you (make sure they give you the correct permissions to the site they create) and then save the plan to the existing site.

    Syncing plan to a new site

    The image below is the synchronized plan in the new SharePoint Site (I had permissions to create the site):

    synchronized plan in the new sharepoint site

    You’ll notice that the Project Plan created a Project Site in SharePoint and uploaded all of the tasks from the plan including the phases, tasks and resources.

    You can continue to sync your project plan with the SharePoint site which provides your team with just one place to update tasks, manage project deliverables, and collaborate on the project.

    Project Sites in SharePoint Online

    Project Sites have been around since SharePoint 2010. Project Template combines project-focused SharePoint Web Parts into a cohesive site template that allows team collaboration using SharePoint. Microsoft has evolved the Office 365 Project Site template with a new task view, integration with Microsoft Project, integration with Outlook tasks and calendars, and other project-specific capabilities.

    What You Get with Project Site

    The SharePoint 2013 Project site gives you a more comprehensive way of tracking a project's progress:

  • Tasks List allows for capturing actions, to-dos and managing deadlines
  • Project Calendar tracks important meetings and events
  • Project Summary on the homepage keeps the team updated on the tasks and timeline
  • Project Documents stores project related documents in a centralized location — these documents are indexed for search
  • Notes provides the team with a OneNote Online experience where you can capture project related documentation and co-edit documents stored in OneNote
  • Integrating Tasks with Outlook

    By syncing your Project task list with Outlook, you can manage all of your tasks in a single environment.

    To sync your tasks with Outlook:

  • Click on the Task List on the SharePoint Site
  • Click on the List menu item
  • The list menu will expand on the Ribbon
  • Click on Connect to Outlook
  • sync your tasks with outlook

    Connect to Outlook will cause SharePoint to open Outlook. You’ll get the following message:

    connect sharepoint task list to outlook

    You can click on Yes or select Advanced for further details how tasks will be synchronized with your Outlook environment.

    Project tasks can now be managed from the Outlook Client.

    manage project tasks from Outlook Client

    Remember that you are syncing your tasks with your Outlook Client (Exchange). While this is a two way sync, you have to initiate it as a user through the SharePoint interface. Project Managers can’t set up the Sync for you.

    Microsoft Project Integration

    Along with the Outlook integration, SharePoint 2013 allows you to sync your task list to Microsoft Project. This feature updates tasks in the Microsoft Project document you created and saved to SharePoint.

    Office 365 Project Online

    Project Online: Project Server has been around on-premises for many years. Many IT Pros spent countless nights installing, integrating and configuring the beastly platform (myself included). The Project Portfolio Management suite has time management and budget capabilities built in, giving large organizations a more robust platform for managing a portfolio of projects with budgetary rollup reporting across the enterprise. When Microsoft started moving platforms to the cloud, Project Online was a natural fit.

    Project Web App: This member of the Office Web Apps family is basically Microsoft Project served through the browser. It complements the web based versions of Word, Excel, PowerPoint, OneNote and Skype for Business.

    Project Pro for Office 365: A subscription-based version of Project Professional 2013, Project Pro is essentially Microsoft Project that you pay for on a per-month/per-year basis (as opposed to one you buy with a perpetual license).

    Project Online with Project Pro for Office 365: The name says it all. The package is designed for organizations that need full project management capabilities on the desktop, but also want the anywhere access of the cloud.

    Office 365 Planner

    Microsoft’s announcement of Office 365 Planner will give project teams a more visual approach to managing tasks and projects. Imagine Delve, SharePoint and Project combined into one tool and you have Planner.

    Planner will give teams a completely different way of organizing and managing tasks that uses a “Board” with “Cards” to show who the task is assigned to and the status of the task visually.

    Additionally, Planner allows teams to share files, chat about what they're working on, or get updates on the overall progress of the project. Users can easily see which tasks they are responsible for in “My Tasks” and can identify other team members through their pictures. By clicking on a team members image, you can initiate a Skype call or otherwise interact with them. The “Charts” provide an interactive view that shows people’s progress against deadlines. 

    Office 365 Planner

    Planner integrates with Office 365 Groups, so conversations in Planner will be available in Outlook and Outlook Groups Mobile Apps.

    planner integrated with office 365 groups

    Office files can be organized in the Planner Site. Attach Word, Excel and PowerPoint documents to a “Card,” then click on the “Card” to edit the document. These documents are available offline because the document is stored in a SharePoint Online Document Library.

    What the Future Holds

    With Office 365, Microsoft wants to provide users multiple tools and capabilities to choose from. Microsoft will continue to enhance and add project management capabilities across the Office 365 platform going forward. Project management is a perfect use case for collaboration, and with Office 365, organizations small and large can choose the tools and the approach to project management that meets their needs.

    Bill Ryan is a Business Solutions Architect at Avanade, Inc. Bill is a seasoned technology professional with a passion for crafting business focused solutions with over 30 years of experience.

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